Online Room Configuration Guides

Online Room Configuration Guides from Logitech, Poly, Jabra and Yealink 

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Video conferencing and collaboration continues to expand and evolve to support the new ways of working. Microsoft Teams and Zoom are front runners; however, businesses use multiple platforms, including Webex, Google Meet, BlueJeans, GoTo, 8×8, and more.  

Leading brands have developed online tools to help establish a starting point. It’s always best to contact a subject matter expert. Something as simple as a wrong cable or length can delay your project. Subject matter experts can help guide and ensure you get all the required components to set up an optimal video conferencing experience based on your needs and expectations. Companies like Call One, Inc. have been in the audio and video conferencing space since 2003 and can help provide the right solutions.  

Below are the current online video conferencing selection tools available. I’ve also created short videos to help you navigate these awesome online tools!  

Logitech Room Configurator

Online Room Configuration Guides for Video Conferencing 

Logitech Room Configurator 

Walk through video:

How it works: 

  • Answer a few quick questions about your space. 
  • What is your primary video conferencing platform? Choose the video conferencing platform your organization uses most often. 
    • Google Meet 
    • Microsoft Teams 
    • Zoom Rooms 
    • Ring Central 
  • What size room are you setting up? Choose the option that best matches the seating capacity of your room.
    • Phone Booth (Up to 3) 
    • Huddle Room (Up to 6) 
    • Medium Room (Up to 12) 
    • Medium Plus (Up to 16) 
    • Large Room (Up to 20) 
    • Board Room (20+) 
    • U-Shaped Table (20+) 
  • Would you prefer to deploy via a dedicated video conferencing appliance, or a meeting room computer?
    • Appliance-Based Video Conferencing Solution 
    • PC-Based Video Conferencing Solution 
  • Choose Conference Camera 
  • Add room-filling audio. – Choose from the following audio extensions to make sure everyone can hear and be heard clearly. Please note: Some items may be required based on a previous selection. Choose your meeting controller – Select a controller that directly connects to the meeting room PC or video bar, or one that is untethered from the room system. 
  • Pick optional mounting hardware and cables – These items will safely secure your meeting room devices. Please note: Some items may be required based on previous selections. 
  • Choose optional add-ons – Enhance the meeting experience with optional add-ons. 
  • Finish up by selecting your software and services 

Poly Spaces 

Walk through video:

How it works:  

  • As of writing this blog, there are multiple “Spaces” to choose from, including Home Office, Education, Government, Healthcare, Office, Financial, and Mobile. However, “Office” is the only Space currently available for selection. 
     
  • Pick your Platform
    • Poly 
    • Microsoft Teams 
    • Zoom 
  • Select Workspace
    • 1-2 people – Focus Room – Room size 10’ x 10’ / 3.05m x 3.05m 
    • 3-5 people – Small / Huddle Room – Room size 10’ x 15’ / 3.05m x 4.57m 
    • 6-10 people – Medium Room – Room size 15’ x 20’ / 4.57m x 6.10m 
    • 11-15 people – Large Room – Room size 15’ x 28’ / 4.57m x 8.53m 
    • 16+ people – Custom / Specialty Room – Room size 20’ x 33’ / 6.10m x 10.06m  
  • When a Workspace is selected, you will have the options to review:
    • View Cabling
      • Room View 
      • Diagram View 
    • Check Coverage
      • Cameras 
      • Displays 
      • Speakers 
      • Microphones 
    • Show Materials
      • Featured Poly Hardware 
      • Poly Accessories 
      • Poly Service / Support 
    • Accessories
      • Available Poly Accessories 
      • Available Third-Party Accessories 
    • Options
      • List of available options by Poly or 3rd Party 
    • Download
      • You have to option to download a pdf of the results
         

Jabra Video Solutions Guide 

Online Room Configuration Guides

Walk through video:

How it works: 

  • Scroll down their Business Video Conferencing page until you locate: Meeting your meeting needs – Use our configurator to help you decide which PanaCast is right for you and your business. Scroll down and click Start. 
     
  • Question 1 of 3
    • What type of collaboration solution do you need?
      • Personal Solutions 
      • Teaching Solutions 
      • Meeting Solutions 
  • Question 2 of 3
    • Please select your platform
      • Personal Solutions
        • Microsoft Teams 
        • Zoom, Google, Others 
    • Teaching Solutions
      • Microsoft Teams 
      • Zoom, Google, Others 
    • Meeting Room Solutions
      • Bring your own laptop 
      • Teams Room 
      • Zoom Room
  • Question 3 of 3
    • Personal Solutions
      • Where do you work?
        • Home Office 
        • Office Desk 
        • Co-Working Space 
    • Once you select work space, you will be provided a list of Jabra audio, video, and accessories models including highlighted Recommended solutions.  
    • Teaching Solutions
      • Where do you work?
        • In the classroom 
        • From home 
      • Once you select work space, you will be provided a list of Jabra solutions including highlighted Recommended solutions.  
    • Meeting Room Solutions
      • Where do you meet?
        • Huddle Room 
        • Medium meeting room 
        • Large meeting room 
      • Once you select a meeting space, you will be provided a list of Jabra audio, video, and accessories models including highlighted Recommended solutions.   

Yealink Room Configurator 

Online Room Configuration Guides

Walk through video:

  • Click Get Started
    • A pop-up window recommending you login or register to a Yealink Support Account to enjoy more advanced feature (export/share/project files management) 
  • Select Seat Number and Room Type of Conferencing Room
    • Phone Room – 1-2 people – 1m x 1m 
    • Small Room – 3-7 people – 3m x 5m 
    • Medium Room – 7-12 people – 4m x 6m 
    • Large Room – 12-20 people 5m x 8m 
    • Ultra-Large Room – 20-40 people – 8m x 16m 
  • Select Core Kit to start
    • Different options will appear on the right side of the screen 
  • Choose Your Preferred Peripherals
    • Different options like cameras, audio, presentation tools, and other peripherals will appear on the right side of the screen.  
  • Choose your Preferred room accessories
    • Available accessories will appear on the right side of the screen.  
  • Add Optional Mounting Hardware and Cables
    • Depending on your selections, you will see a list of mounting hardware and cables.  
  • This is Your Room Design
    • 3D Diagram 
    • Wiring Diagram
      • X-Ray view of the room with hardware and cables and a legend
    • Seating Diagram
      • Shows Camera FOV and mic pick up range 
  • Picture – SKU – Category – Description – Qty 
  • Options to:
    • Start Over 
    • Share Save Proposal 

How to connect Existing Headsets to a Desk Phone and Computer for Return To Office and Hybrid Work 

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Many companies deployed cloud-based communications platforms like Microsoft Teams and Zoom during the pandemic. USB headset demand and purchases skyrocketed now that employees use their computers to make and take voice and video calls. Some organizations have elected to return to the office or adopt a hybrid work model. The challenge is that the headsets employees use in their home offices may not be compatible with the desk phones in the office, or desk phone only headsets will now need to connect to computers.  

Consumer USB headsets typically do not have options to support connectivity to a business desk phone. Fortunately, there are options to connect existing business-grade USB headsets from brands like Poly and Jabra to desk phones and computers. Some devices enable desk phone only headsets to connect to a computer.  

Here are some available solutions. Contact a subject matter expert like Call One, Inc. for help with compatibility and more information.  

Solutions to connect USB headsets to desk phones and computers

 

Jabra Link 950 for USB-A or USB-C Headsets 

The Jabra Link 950 enables you to use a compatible Jabra USB headset, either with just your desk phone or with your desk phone and softphone. Choose from Jabra’s wide range of corded and wireless USB headsets, and look for Bluetooth functionality if you also want the headset to connect to a mobile phone. Check if your Jabra headset is compatible here: jabra.com/help/link950/compatibility. 

Resources:

Poly MDA220 USB 

The Poly MDA220 USB allows you to connect to PCs, Macs, desk phones, Poly USB headsets, and devices (corded, wireless, Bluetooth). As of writing this blog, here are the compatible Poly USB devices: Blackwire Family Voyager Family when used with a BT600. Audio 615 and 630M Savi 400 Series EncorePro USB Series Bluetooth USB Adapter BT600, BT300 Entera USB (HW111N, HW121N) DA70, DA80, DA90. Not compatible with Savi 8200 Office and UC Series. 

Resources:

Solutions to connect Jabra and Poly QD headsets to desk phones and computers 

Jabra Link 860 
Connect Headsets to a Desk Phone or Computer for Hybrid Work 

The Jabra Link 860 is a flexible audio processor with dual connectivity to desk phones and softphones straight out of the box. With easy-to-reach buttons for mute, volume, and switching calls between desk phone and softphone, the Jabra Link 860 includes audio streaming: call recording, agent greeting, and transcribing.  

Resources
Poly MDA500 QD Series 
Connect Headsets to a Desk Phone or Computer for Hybrid Work 

The Poly MDA500 QD Series includes four models: MDA524 QD USB-A, MDA526 QD USB-A, MDA524 QD USB-C, and MDA526 QD USB-C. The MDA500 QD Series allows you to connect Plantronics standard QD and digital QD headsets and Y-Training cables.  

Resources:

Poly MDA100 QD Series 
Connect Headsets to a Desk Phone or Computer for Hybrid Work 

The Poly MDA100 QD Series is a lower-cost option to connect existing Plantronics QD headsets to desk phones and computers. There are two models: MDA100 QD and MDA105 QD.  

The MDA105 QD includes a volume control feature.  

Resources:

Solutions to connect modular headsets to computers and desk phones 

ZoomSwitch ZMS10-C / ZMS20-UC 

Connect Headsets to a Desk Phone or Computer for Hybrid Work 

The ZoomSwitch has been around for several years and was the original option to help organizations transition to computer-based telephony. The ZoomSwitch is still an outstanding solution as it supports DECT wireless headsets, wired modular headsets, or handsets to connect to a desk phone and computer.  

Resources:

Connect with a Subject Matter Expert 

It’s always best to contact a subject matter expert to discuss headset solutions for return to the office and hybrid work. We completely understand the need for immediate solutions; however, organizations should be moving towards developing new device standards that support new ways of working. Poly, Jabra, EPOS, JPL, Logitech, Yealink, and others have multi-connectivity wireless headsets, Active Noise Cancelling Headset Solutions, and Corded USB headsets that align with the different workstyles and workspaces of today’s workforce.  

USB DECT Dongles for Hybrid Work

USB DECT Dongles for Hybrid Work

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Organizations choose wireless headsets for many reasons, including increasing productivity by allowing employees to be hands-free and mobile. Bluetooth and DECT are the most prevalent wireless technologies and operating frequencies in professional-grade headsets. Industries and organizations that share sensitive or private information over voice calls typically opt for DECT wireless headsets due to their increased security. Click here to see a complete list of professional-grade Bluetooth and DECT wireless headsets! 

Depending on the brand and model, DECT Wireless Headsets usually include a base station that provides connectivity options to desk phones, computers, mobile devices, or combinations. These solutions typically use cables to connect to a desk phone, computer, and AC power. These were great pre-pandemic solutions as most worked in an office with most of their equipment fixed at a workstation.  

  • Yealink WH66 Teams
  • Wireless Headsets EPOS SD

The Challenge 

The pandemic has shifted where and how people work. Hybrid and remote work models have increased dramatically. The benefits of DECT wireless headsets are substantial; however, their portability is not. It’s not practical to disconnect the cables, AC power, base, and headset to pack up and transport between work locations.  

The Solutions 

Fortunately, there are a few solutions.  

Good 

Use DECT Wireless headset as a corded USB audio device. Some DECT wireless headset models support using it as a corded USB headset. This is a good option that allows employees to use their existing equipment in the office and remote workspace with their laptops. While this is an excellent money-saving option, you lose the critical benefit of being wireless. If you have grown accustomed to a wireless headset and then need to go corded, there is a bit of a learning curve. When I’m testing corded headsets, I sometimes forget and try to get up and walk away and am quickly reminded I’m tethered to my laptop. The Jabra Engage 65 and 75 support this option. You can use the included Jabra USB-A Cable – 14201-26 or purchase a spare cable to keep at home.  

Jabra USB-A Cable

Better 

EPOS Impact SDW D1 USB DECT Dongle

USB DECT Dongles. This is not a new option. Poly (formerly Plantronics) introduced the D100 years ago with their Savi 400 Series. The latest, smaller D200 DECT Wireless Savi Adapter is available in USB-A, USB-C, and UC and Microsoft variants. The D200 DECT dongle will work with Poly Savi 8200 UC Series headsets. EPOS recently introduced the EPOS Impact SDW D1 USB DECT Dongle that works with the EPOS Impact SDW 5000 Series. It’s currently only available in USB-A. EPOS introduced three new SDW 5000 Series models designed for hybrid and remote work and include the SDW 5000 headset of choice, the dongle, charging cable, and carry case.  

EPOS Impact SDW 5000 Headset + DECT Dongle Portable Models 

D200 USB DECT Dongles 

  • D200-USB-C
  • D200-USB-A MOC-DECT-6.0
  • D200-USB-A
  • D200-USB-C MOC-DECT-6.0

Best 

Complete setups at each location is the best solution; however, budgets may not support this option. A setup at each location is optimal and relieves the worry about transporting equipment to and fro and potentially forgetting an item or breaking something in transit. I am fortunate enough to have solid setups in my dedicated home and corporate office. I have monitors, docking stations, webcams, audio devices, and other peripherals, making it highly convenient for hybrid work. The only thing I haul is my laptop.  

Audio is critical 

Whichever solution you choose, audio is critical in business communication. Ensure your team members have high-quality, purpose-built audio solutions designed for UC and Collaboration platforms. Do not fall into the trap of ordering inexpensive audio devices to help check a box on your to-do list. Engage a subject matter expert who can walk you through the various solutions that align with your organization’s needs and budget.  

Call One, Inc. is an authorized reseller of professional headsets by Jabra, Poly, EPOS, JPL, Logitech, Yealink, Cisco, Shokz, and more. How can we help?  

EHS Cable Wireless Headsets

What is an EHS Cable for Wireless Headsets?

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What is an EHS Cable? 

An EHS (Electronic Hook Switch) cable is a solution that connects a DECT wireless headset base and a desk phone. The EHS cable enables remote answer and end call function from the headset. The ability to answer and end calls directly from your headset while at or away from your workstation is a highly beneficial function and a primary reason for getting a wireless headset.  

EHS Cables for Wireless Headsets

Jabra, Poly, EPOS, and JPL have a wide range of wireless headsets and EHS cables to support multiple desk phone brands and models. Contact us! A trained team member from an Authorized Reseller like Call One, Inc. can help. EHS Cables are NOT included with the purchase of a wireless headset due to the various combinations of wireless headsets and desk phones.  

EHS Cables by Brand: 

EHS Cables for Wireless Headsets
EPOS CEHS SH 01

Not all phones support EHS Cables 

Before you get excited at the prospect of wireless freedom, you will enjoy using a wireless headset and EHS cable; make sure your phone supports it. Not all phones support EHS Cables. Contact an Authorized Reseller to check compatibility. Additionally, they can help identify alternatives like a handset lifter.  

Handset Lifters:

Poly hl10 EHS Cables for Wireless Headsets
Poly HL10

Check Compatibility 

Online compatibility guides are available. However, they may be challenging to navigate and understand if you are not familiar with them. It’s best to contact a subject matter expert to help you select the correct, compatible wireless headsets and EHS cables for your environment. There are hundreds of brands and thousands of individual phone models. You must know the desk phone brand and model whether you check compatibility on your own or contact an expert to help.  

Online Compatibility Guides 

Can EHS Cables be used with other devices? 

Poly and Jabra have developed audio adapters that provide multi-connectivity to corded USB headsets and Bluetooth headsets with the appropriate dongle. The Jabra link 950 and Poly MDA220 adapters connect compatible USB headsets to a desk phone and computer. These adapters can use select, compatible EHS cables to support remote answer/end call functions. It’s best to contact a subject matter expert or the manufacturer directly to check compatibility.  

Multi-Connectivity Adapters 

EHS Cables for Wireless Headsets
EHS Cables for Wireless Headsets

Conclusion 

EHS Cables provide the beneficial function of remote call control. The challenge is that not all phones support EHS cables, so it’s important to check compatibility online or contact a subject matter expert who can help you select the right solutions for your use case. Call One, Inc. is a Nationally Certified Women’s Business Enterprise (WBENC) and an Authorized Reseller of Jabra, JPL, EPOS, and Poly. We have over three decades of knowledge and experience and are happy to support you.  

Manufacturer Support 

Device Management Software Panal

Device Management Software Panel Discussion

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The global pandemic accelerated many organizations’ transition to remote work models. Heading into our second year of living in a continued state of uncertainty, organizations have made significant changes to how their employees communicate and collaborate. Cloud-based communications are being adopted and used. Business and IT leaders are developing new audio and video device standards to support the new normal of hybrid work or permanent remote work models.

The Challenge

How do organizations deploy, monitor, and manage devices for a dispersed workforce? How do organizations know if their employees are utilizing approved devices? How can IT teams better support a remote workforce and mitigate potential issues and reduce help desk ticket submissions?

The Solution

Device Management Software. The leading device manufacturers have developed device management software that is free or as a paid subscription. They also offer different delivery methods.

Poly Lens

The Panelists:

The Questions:

  • Please provide a brief overview of your solution and share a real-world example of how it has benefited a client.
  • What’s the difference between enterprise and individual desktop software? Do they need both?
  • One of the objections IT has for not supporting device management software is “security.” Security is certainly a legitimate concern, does your software have built-in security measures? What is your response to IT teams who express security concerns?
  • What do you see in the future for device management software?
Jabra Direct Xpress

Watch the video to hear the complete discussion.

Question #1: Please provide a brief overview of your solution and share a real-world example of how it has benefited a client.

Each panelist provides real-world examples of how device management software has benefited clients.

Marty with Poly shares how their software helped a large school district in southern California deploy tens of thousands of Poly Studio USB devices.

Trevor of Logitech shares how their software helped a large insurance company manage their meeting room devices remotely. This saved time and the need for IT team members to go room to room to ensure the devices were up and running.

Scott of EPOS shares several insurance institutions in Connecticut have been doing a hard phone removal. They utilize their software to ensure that headset firmware is updated and in high turnover scenarios, ensuring they are not repeating headsets.

Tim with Jabra shares how a multinational agriculture company in the Midwest uses their software to mass deploy updates to more than 25,000 devices including USB headsets, DECT wireless headsets, and video devices.

To hear their complete stories, watch the video!

What EPOS is Seeing in This New Normal

Question #2: What’s the difference between enterprise and individual desktop software? Do they need both?

Each partner offers device management software. The software allows IT teams to deploy, monitor, and manage audio and video devices. There are also desktop apps that provide end-users the ability to customize their device experience based on their preferences.

Watch the video to hear from the experts the differences between their enterprise software and the desktop app.

Question #3: One of the objections IT has for not supporting device management software is “security.” Security is certainly a legitimate concern, does your software have built-in security measures? What is your response to IT teams who express security concerns?

Each panelist expresses that security is a concern, and they have developed their software with that in mind. They are more than happy to share their certifications and allow your IT teams to test their software. Some also have white papers on privacy and security they are pleased to share.

Watch the video to hear their complete remarks regarding security and the measures they take.  

Question #4: What do you see in the future for device management software?

Each panelist shares their thoughts on the future of device management software and devices as a whole. Some mention “smarter” people are working that on that.

Watch the video to hear their complete comments.

Conclusion

Almost two years have passed, and we’re all still working and living with the pandemic. It’s safe to say work will never return to a pre-pandemic state. The exciting part is how quickly new work norms have accelerated. EPOS, Jabra, Logitech, and Poly are global leaders for multiple reasons. Key reasons are their ability to service and support customers on a global scale. Additionally, they are constantly innovating and developing new technology and devices to help people do their business better regardless of where they work. Business and IT leaders need to look at these new work norms and develop device standards based on their employees’ work styles and workspaces. If you would like to learn more or set up a proof of concept or pilot with any of these leading partners, contact us! And bring it all together by implementing device management software, so team members are more productive.

Connect 2 Headsets 1 PC

Why You Can’t Use 2 USB Headsets on 1 PC

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One of the most frequently asked questions comes in many forms but ultimately, the end objective is the same. Can you connect two USB headsets to a single computer so both headsets receive/transmit audio simultaneously for training? The answer is, “No”. We have written a couple blogs previously (Is there a Training-Y for USB Headsets? and Training-Y for USB Headsets in Softphone environment?) as well as put out a video titled How To Connect Two USB Headsets to a PC for Training!. The challenge being the limitations of the computer only allowing you to select one Output and Input audio path. The same is true when using a collaboration app like Microsoft Teams, Zoom, 8×8, etc. You can only select one audio source. In video below we show you using a USB splitter we purchased online and a Poly Blackwire 8225 and Jabra BIZ 2400 II USB Headset.

This blog is revisiting the topic of training two people via one computer for voice calls, especially as organizations explore return to office plans.

Currently there are four options organizations can select:

Option 1 – Two QD Headsets + Training-Y + QD to USB Adapter

Poly, Jabra, EPOS, and JPL all offer a QD Headsets along with Training-Y cables and QD to USB Adapters.

QD headset options by brand include:

Training-Y’s by brand

QD to USB Adapters by brand

  • Encore Pro HWH520
  • Using two headsets on one PC
    Training Y
  • Using two headsets on one PC

Option 2 – Two QD Headsets + USB Training-Y for QD Headsets

This is a much cleaner option and currently only two brands offer this option, that I am aware of.

  • Jabra Biz 2400 II
  • Using two headsets on one PC

Option 3 – Conference Feature on DECT Wireless Headsets

Option 4 – Cloud Communications Platform Call Monitoring

Cloud communications platforms today offer Call Monitoring features that many include:

  • Listen: Listen to a call without the parties being aware.
  • Whisper: Speak to a user in a call without other parties being aware.
  • Barge: Join a call and speak to all parties.
  • Take over: Take over the call from another user.

Call One, Inc. is a Trusted Advisor and can help you select and appropriate UCaaS or CCaaS platform that aligns with your business goals and objectives to include 8×8 and Zoom. Contact us to learn more! In the video below, we physically connect two USB headsets via USB Splitter we purchased online to show that you can’t select more than one device for audio source.

Webcams for Business

Webcams for Business – What to consider

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There is no shortage of webcam options available for businesses to select from. In fact, it can become a bit overwhelming. Organizations like Call One, Inc. and our sister company Hello Direct can help you select the right webcam for your multiple use cases.

Here is a guide of things to consider when choosing webcams for business. 

Compatibility with Operating System

  • Webcams for Business
  • Webcams for Business
  • Logitech C925e Webcam

Not all computers and laptops are created equal. Make certain the webcams you are considering are compatible with your computers’ Operating System/s. Most leading webcam manufacturers will provide a System Requirements list. For example, the Logitech C925e System Requirements are: Windows 7 or later, macOS® 10.7 or later, Chrome OS™ Version 29.0.1547.70 and later. Some webcams will even include the type of processor and recommended RAM, like the Cisco Webex Desk Camera System Requirements list: Operating system: Windows 10 with Universal C Runtime and above, Mac OS X 10.12 and above | CPU (Recommended) I5@2.4 GHz/i7@1.9 GHz Intel processor, or a processor with equivalent capabilities | RAM (Recommended) 8 GB or more | USB Port: USB-C port, USB-A port (USB 2.0 or USB 3.0, 4K video requires USB 3.0 port).

Be sure to check webcam System Requirements before you buy.

  • Cisco Webex 4K Desk Camera
  • Cisco Webex 4K Desk Camera

Video Platforms Supported

Most USB webcams will work across all major and popular video platforms, but it is a good idea to check to ensure webcam will work in your video environment. Some webcams are certified to work with specific platforms. This means the webcam manufacturer has met all the specifications and requirements set forth by the platform provider to perform in an expected way. For example, the Logitech C930e, Yealink UVC20, Huddly IQ, Jabra Panacast and others are certified for Skype for Business and Microsoft Teams. However, they are also compatible with other popular applications to include BlueJeans, Cisco Webex™, Fuze, Google Meet™, GoToMeeting®, Lifesize Cloud, Pexip, RingCentral Video, Vidyo, and Zoom®.

Young modern woman having Video Conference at home

Windows Hello Support

Microsoft face authentication in Windows 10 is an enterprise-grade identity verification mechanism that is integrated into the Windows Biometric Framework (WBF) as a core Microsoft Windows component called Windows Hello. Windows Hello face authentication utilizes a camera specially configured for near infrared (IR) imaging to authenticate and unlock Windows devices as well as unlock your Microsoft Passport.

I’m currently testing multiple cameras however, here is a list of cameras Call One, Inc. offers currently that support Windows Hello: Logitech Brio, Yealink UVC30 Desktop, and Cisco Webex Desk Camera.

Webcams for business

Video Resolution

Today you can purchase webcams with 4K video resolution to include: Logitech Brio, Yealink UVC30 Desktop, Konftel Cam20, Huddly IQ, Jabra Panacast, VDO360 3See, Poly Studio P15 and the Cisco Webex Desk Camera.

Most users are good with 1080p and even 720p depending on their role in a video meeting.  Some cameras have a fixed resolution like the Logitech C505e at 720p at 30 fps. While many webcams can adjust from 720p to 1080p. Most presenters will do well by selecting webcam with higher video resolution.

Field of View and Auto Framing

Field of View (FOV) has become increasingly more important as video meetings have become a part of our daily lives. Today people are joining from a variety of environments and some are using green screens to help hide their background. Some video participants prefer less of their background to be seen and require a webcam with a narrow FOV. While others need to share a wider field of view. The ability to adjust field of view is ideal for many use cases and select webcams offer that function via their software. While others allow you to zoom or provide pan, tilt, zoom capabilities via their software. The Cisco Webex Desk Camera supports FOV adjustment between 65°, 70°, 75°and 81°. The Logitech Brio supports FOV adjustments between 65°, 78°, and 90°. If you need a wider field of view, the Jabra Panacast offers 180 degree field of view with the option to adjust between 90°, 120°, 140°and 180°. Some cameras have a fixed FOV with digital zoom. How much or how little of your background do you want shown? Field of View is something to consider.

Webcams for business

Auto Framing, Group Framing, Intelligent Zoom, or whatever they name the technology, is a great feature available from select cameras. This technology finds you and frames you perfectly in the center. This is great for those who like to walk and talk or simply need to move to another area of the room and not have to manually adjust position of camera. These cameras offer this feature: Huddly IQ, Jabra Panacast, and Poly Studio P15.

Autofocus and Auto Light Correction

Autofocus is a great feature especially if you want to show something directly from of the camera so others can see the detail. Most cameras offer Autofocus however a select few lower cost models like the Logitech C505e and JPL Vision Mini do not support. Low light or poor lighting is a major factor depending on your location. Some have ideal settings with strong light source facing them while others due to room and furniture configuration may have strong light source coming from behind them or they have poor or no light source. All the Logitech Business Webcams offer RightLight technology that help you look your best in any lighting environment. Other webcams like the Poly Studio P5, Konftel Cam10, JPL Vision and Vision Mini, and Cisco Webex Desk Camera all offer Auto Light Correction.

Poly Studio P Series P5

Built-in Microphones

Personally, I strongly recommend a good corded USB or wireless headset or USB speakerphone. However, I understand some folks rely solely on their laptops for audio so having solid performing built-in mics available, is an upgrade. Webcams offer a variety of options from single omni-directional mic, two omni-directional mics, single and dual directional microphones, two full-duplexed microphones to microphones that can also support background noise reduction. If you need to walk away and still be heard, the VDO360 2See includes a far-field mic array that picks up your voice from up to 8 meters / 26 feet away.

Privacy Shutter

Many like the peace of mind of having a privacy shutter on their webcam when not in use. I am a fan of webcams with built-in privacy shutters like the Poly Studio P5, Logitech C925e, Konftel Cam10, Yealink UVC20, and Cisco Webex Desk Camera. Some do not include a lens cover like the Logitech C505e and Huddly cameras. If a privacy shutter is important, be sure to ask if one is included.

Desktop solutions

Mounting Options

Because of the multiple use cases, many folks require threaded tripod-ready mounting as well as mounting clip to attach to monitors and laptop screens. Some also invert the camera and mount in ceiling. If you are looking to flip and mount camera upside down, ensure there is software available to invert view.

USB-A or USB-C Connectivity and Cable Length

Most webcams today provide a USB-A connection. However, many newer computers and laptops only provide USB-C ports. Some cameras include USB-A and USB-C connection options. The Yealink UVC30 Desktop camera has a USB-A cable and includes a USB 3.0 Type A to Type C adapter. The Cisco Webex Desk Camera includes removeable USB-C to USB-A and USB-C to USB-C cables. The Poly Studio P15 and VDO360 3See include a USB-C type connection. I have tested USB 3.0 Type USB-A to type USB-C adapter with several USB-A webcams and they have worked.

Poly Studio P Series P15

There currently does not appear to be a standard USB cable length and will range from 3ft to 7ft+. Check on cable length prior to ordering to ensure the length will be sufficient for your setup.

Additional USB Ports

Computer manufacturers are decreasing the number of USB ports they include. Some webcams include additional USB ports that can be used to connect a headset, speakerphone, or other USB peripheral. The Poly Studio P5 and VDO360 1See each include one USB-A port and the Poly Studio P15 includes two additional USB-A ports. This is a great feature to consider when selecting a camera.

All-In-One

If you are looking for a personal all-in-one device that includes a camera, microphones, and speakers, you may want to consider the Poly Studio P15 or VDO360 3See. Check out the Poly Studio P15 in action in this video below!

Device Management

Today the hybrid work model is prevailing across multiple industries. Remote work will be a part of many. Being able to manage your audio and video devices personally or remotely is something to consider. Leading brands like Poly, Logitech, Yealink, Jabra, and Cisco offer enterprise and individual device management software to ensure your devices are performing optimally by having the latest software and firmware updates. Additionally, you can access multiple features and settings to help customize your video experience.

Warranty

Warranty can range from 1 to 3 years depending on webcam brand and model. All Logitech Business Webcam models include a 3-year limited hardware warranty. Beyond warranty, check with your vendor to understand the warranty service process. However please note, I have tested several webcams and it is very rare for a webcam from an established brand like Logitech or Poly to quit working. We have experienced issues with some of the lesser-known brands.

Price

Fortunately, there are webcams available to support all budgets. I have tested really low-cost (Under $50) webcams like the Adesso CyberTrack H3 and H4 webcams and JPL Vision Mini as well as moderately priced webcams ($89-$129) like the Yealink UVC20, JPL Vision+, Logitech C925e, Logitech C930e, Poly Studio P5 and Konftel Cam10. I have also tested the premium models in the $199+ range to include the Logitech Brio, Cisco Webex Desk Camera, Huddly IQ, Konftel Cam20 and all-in-one units like the Poly Studio P15. Of course, the size and scope of deployment will impact pricing so don’t let MSRP be your deciding factor.

  • JPL Vision Mini
  • JPL Vision Mini

In Conclusion

The individual use case will ultimately determine which webcam is best. Our helpful team along with our partners can help you and your business select the right solution. If you would like to set up a meeting to discuss your audio and video solutions needs, contact us!

Check out our Desktop Video Solutions and watch us put these webcams to the test in this Webcam and Video Collaboration Solutions Playlist!

DECT headsets Hybrid Work

How to use existing Poly and Jabra DECT wireless headsets for Hybrid Work

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Organizations seeking to provide a consistent audio experience for their hybrid workforce have a few questions they need to answer like, “Is their setup the same in their home as their office? If not, what are the differences?” More questions to consider can be found in this blog: Questions to ask when selecting audio and video devices for Hybrid Work.

I will share a couple examples of how to convert headsets you may be using today into a hybrid work solution for audio. Starting with the Poly Savi 8200 Office Series and ending with the Jabra Engage 75/65 Series.

Poly Savi 8200 Office for Hybrid Work

  • Poly Savi 8200 Series

Many organizations have deployed the Poly Savi 8200 Office. However, due to the Savi headset and base, phone interface cable or EHS cable connected to their desk phone, USB cable connected to their work computer, and AC power supply that’s part of the spaghetti of cables under their workstation, it’s not really designed to be “portable”.

The Poly D200 DECT Wireless Savi Adapter can be purchased separately as an accessory to enable PC connection. They are available in in USB-A, USB-C, UC, and Microsoft variants.

To see how to pair your Savi 8200 Series headset to the D200 DECT Wireless Savi Adapter, watch video below!

The other accessory you will need is a charger for the headset or battery depending on which Savi 8200 Office headset model you have.

Jabra Engage 65/75 Series for Hybrid Work

  • Wireless Headsets Jabra Engage 65 DECT headsets Hybrid Work
  • Wireless Headsets Jabra Engage 65 DECT headsets Hybrid Work
  • DECT headsets Hybrid Work
  • Wireless Headsets Jabra Engage 65

The DECT wireless Jabra Engage 75 and Engage 65 Series are top sellers deployed in thousands of offices nationwide. Enable your Jabra Engage 75/65 or Jabra Evolve USB wireless headset to work as a corded USB device with the Jabra USB-A Cable – 14201-26 that is included with the Jabra Engage 75/65 system. The cable is black with a length of 4.9 ft/ 1.5 m. Leave the Jabra Engage base, telephone interface cable or EHS cable, and AC power supply in the office and take the headset and USB cable to work from home or from anywhere!

If you prefer to leave set up in office intact and not disconnect existing USB cable from the Engage base, buy a spare USB cable for only $23.

There is a prerequisite, you must have installed firmware version 2.0.5 or later (Jabra Direct version 4.x or later is required to install the firmware update) so you can use your Jabra Engage 65/75 wireless headset as a wired USB audio device.

Please note when your headset is connected as a wired USB audio device, call controls and the busylight feature on the headset are not supported.

See the steps to use your headset as a wired USB audio device in the video below!

If you would like to learn more about audio and video solution for the hybrid workforce, please contact us directly. As authorized partners of Poly, Jabra, Logitech, JPL, Cisco, EPOS and more, we can help your business identify solutions to support the multiple use cases across your organization.

See the steps on how to pair a Savi 8220 headset to a D200 Savi Adapter (dongle) and the steps on how to convert an Engage 75 / 65 headset to a wired USB headset in video below!

Connect Poly deskphone-only headset

How do you connect a Poly desk phone-only wireless headset to a computer?

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In todays blog we show you how to connect a Poly DECT wireless deskphone-only headset to a computer using the Poly Savi 7220. You can do this with Poly (formerly Plantronics) Savi 7210, CS510, CS520, CS530, CS540 and CS545 as well. And since we have it set up, we also include a mic and wireless range test as well! Stick around until the end for a link to that video.

Let’s take this step by step:

Step 1: You will need a Poly APU-76 Adapter. It’ll look like this:

Poly APU-76 Adapter

Step 2: Plug double prong end into the back of your DECT headset base. Note: Some DECT bases may look different than the Savi 7220.

Poly APU-76 Adapter


Step 3: Plug USB end into your desired source (Example: your computer).

Poly APU-76 Adapter

Step 4: Be sure to connect AC Power Adapter to appropriate power source.

And there you go! Your Desk phone only headset can now connect to you computer. This a great solution for employees that were sent home to work and don’t have a desk phone. Again, this solution also works for the Poly 7210, CS510, CS520, CS530, CS540 and CS545.

For a tutorial, check out our video below:

This quick tutorial includes a step by step tutorial on how to connect a Poly deskphone-only headset to the APU-76, but also features a microphone test at the very end.

If you have any questions please feel free to reach out to us. Thanks for tuning in!

Huddly IQ Auto Framing Feature | Tutorial

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Recently a viewer asked for a demo on the Huddly IQ Auto Framing feature. In todays blog/video, we show how to change from manual to Auto frame via Huddly App. Stick around until the end to see a quick demonstration.

Step One

Download the Huddly App. You can download via this link for free. Available on MAC and Windows.

Huddly IQ Zoom

Step Two

Once the app is installed, you simply check mark the “Auto” box.

Voilà! You now have Auto Framing on your Huddly IQ. Feel free to test by walking around different areas in your environment. You will notice it takes a few seconds for the camera to follow you, but don’t be alarmed, this is normal.

To reverse back to Manual Focus, just uncheck that “Auto” box and you will be able to manually focus the camera yourself.

Fortunately, the Huddly app isn’t just for the Auto Framing feature. There are a ton of settings jam-packed within the app. The App will notify you every time we release a new update. It’s easy to keep the camera up-to-date with the latest features, quality improvements and software enhancements. Check out this video where we dive a little deeper into the Huddly software:

Also, if you want to see a more in-depth step by step process, check out our video where we breakdown each step. At the very end we conclude with a demonstration on the Auto Framing technology:

Thank you for tuning in! If you have any question regarding the Huddly IQ, please reach out to us!